NSBA Annual Conference National School Boards Association's
70th Annual Conference and Exposition

April 10-April 12, 2010
McCormick Place, West Hall
Chicago, Illinois


Exhibit Space Application-Contract
1. Contact Information (Send all show information to)
*Company Name
Subsidiary Division of
*Contact Name
(Used for show correspondence only—name will not be published)
*Job Title
*Address
*City
*State/Province
Country
*Zip
*Phone (xxx-xxx-xxxx)  Ext.
Toll Free (xxx-xxx-xxxx)
*Fax (xxx-xxx-xxxx)
*E-mail address
(Used for show correspondence only—e-mail address will not be published)
Website address (www.company.com)
Are you a first time exhibitor at NSBA's Annual Conference? Yes No
How did you learn about The NSBA Annual Conference and Exhibition?
Other:

2. Billing address (if different from above)
Name
Title
Address
City
State/Province
Country
Zip
Phone (xxx-xxx-xxxx)
Fax (xxx-xxx-xxxx)
E-mail address

3. Program Book Information
(if different from "Contact Information " section)
This information will be used for your company's Program Listing. You will have an opportunity to update this information later if you do not have it readily available.
 
Company Name
Subsidiary Division of
Address
City
State/Province
Country
Zip
Phone (xxx-xxx-xxxx)
Website address (www.company.com)
  *Company Description (Only 450 characters or less, including punctuation marks and spaces, will be printed in the Conference Program Book)

 
Category Code Selection (must select at least 1 category)
*1.
*2.
*3.

4. Cost of Exhibit Space
Exhibit space rental is $15.75 per square foot (based on a standard 10'x10' booth = 100 sq.ft.). Corner spaces are an additional $250.00. Contract must be submitted with a deposit equal to 50% of the total rental cost for all booths requested. Final payment for all booth space is due December 4, 2009. If full payment is not received by December 4, 2009, the Association shall have the right to retain the deposit as liquidated damages and cancel the booth reservation. Contracts submitted after December 4, 2009, must be accompanied by full payment.

5. Space Requirements

*Size of Space Required  ft. X ft.
Number of Corner Booths Required @ $250 per corner requested
Corner Booth Total $
Total Exhibit Space Cost $

6. Booth Selection
(must select at least 2 booths)   Click here for booth selection info
*1. *2.   3.
4.   5.   6.
Competitors to Avoid
1.
2.
3.
Note: Every effort will be made to avoid your competitor, however it is not always possible due to space availability.
Companies to be Near
1.
2.
3.
Most Important Booth Characteristics
 and 

7. Conference Registrants Lists
Do you want to purchase attendee lists?



*

Section 8. Sponsorships and Donors
Are you interested in sponsoring one of our many events and activities at the conference?
*Contact Name
*Phone (xxx-xxx-xxxx)  Ext.
*E-mail address
(Used for sponsorship correspondence—e-mail address will not be published)

9. Payment & Contract Information
Exhibitor agrees to the terms and conditions, and that the exhibit space will be assigned by NSBA according to NSBA 2010 Exhibit Rules and Regulations and the best interest of the Display and NSBA as a whole.
Select Payment Option
Paying by Credit Card

Credit Card Type
Card No. Exp. Date (mm/yy) /
Name as it appears on card

Authorized payment amount
Pay only the deposit of $
Pay total amount of $


Paying by Check
You may also print this form and mail it along with payment to:
  • Send overnight to: NSBA Exhibits Department, 1680 Duke St., Alexandria, VA 22314
(Make checks payable, in U.S. dollars, to NSBA)

Payment Policy: Contracts must be submitted with a deposit equal to 50% of the total rental cost for each booth requested. Failure to submit the deposit with the Application-Contract or in accordance with the Deposit Payment Exception, shall relieve the Association of any obligation to hold space for the Exhibitor, but shall not relieve the Exhibitor's Obligation to make payment under this Agreement. Final payment for contracted space is due December 4, 2009. If payment is not received by December 4, the Association shall have the right to retain the deposit as liquidated damages and cancel the booth reservation. Contracts received after December 4, 2009, must be accompanied by full payment. Payments received will be first applied to any previous outstanding balance. The remaining funds will be applied towards the current year's booth space.

NOTE: a $25.00 service fee will be assessed for returned checks. Late payments received after the published due dates will be assessed a $150.00 penalty fee.

Cancellation Policy: All cancellations must be submitted in writing to NSBA, Exhibit Operations. The date of cancellation shall be the date that the Association received the written cancellation. Both the Exhibitor and the Association acknowledge that, in the event of cancellation, the Association will sustain substantial monetary losses that cannot be precisely determined. Due to the difficulty of determining and detailing said losses, the Exhibitor agrees to pay the following as liquidated damages (and not a penalty) if Exhibitor cancels its participation. If written notice of cancellation is made before December 4, 2009, Exhibitor agrees to pay a cancellation fee equal to 30% of the total booth fee. If written notice of cancellation is received on or after December 4, 2009, Exhibitor will be liable for 100% of the total exhibition fee. All cancellation fees are payable immediately upon cancellation. The above cancellation fee terms shall apply regardless of the execution date of this contract. Any reduction in booth space will be considered the same as a booth cancellation and will be treated accordingly.


10a. Signed
* The exhibitor agrees to abide by all exhibit terms, conditions, and regulations set forth in this contract, and that the exhibit space will be assigned by NSBA according to the NSBA Exposition Rules and Regulations and in the best interest of the Display and NSBA as a whole.

10b. Authorized By
* Name of person who authorizes this application